Woodbrook Board Meeting Minutes

7 March 2023

1830 Hours-1938 Hours

1. Members Present: Frank Bannister (Secretary-Non Voting), Paul Drumheller (Vice President). Thomas Harker (Treasurer), Jeong Lee (President). and our Management Company Officials (Michael and Eydie). 

2. Issue Discussion: Eydie presented a list of 7 Issues that required either Board Guidance or approval from the date of the board meeting after the annual meeting on 14 December 2023. The issues were presented by Eydie and the board provided guidance as needed. Responses are recorded in the MY HOA application. The Board discussed multiple issues and provided guidance as needed. Results are recorded in the HOA Management site which is available to Board Members and affected Homeowners. List of issues follows:

The board voted to ratify and enter into the minutes the votes taken without a meeting from 12/15-3/7/23:

Passed Voting Results Report - 2022-12-15 to 2023-03-07

Account Name Issue Date Voted Issue Title

Woodbrook 17867 12/19/2022 Request To Install Trimlights To House Under/Back Side Of Eaves

Woodbrook 18008 1/15/2023 Home Sold W Dues In Arrears--Vote2send A Coll Warn-Vote2send To Coll Agency At %-Acct Pd In Full

Woodbrook 18060 1/15/2023 Owner Request For Waivers On Fines Over 2 Yrs Old

Woodbrook 17645 1/15/2023 Bottom Of Gate Is Damaged EXT REQ, 2Nd Ext. Req To 1/31/23

Woodbrook 18119 1/27/2023 ACC Ring Camera And Floodlights Above Garge Install

Woodbrook 14684 3/7/2023 $2685 Arears--Lienncoll Warn--Vote Send To Slp For Coll N Lien-Vote Last Chnce-Vote PP

Woodbrook 18319 3/7/2023 Garage Door Dents Need Repair--Ext Requ--1 Yr Extension Suggested

Woodbrook 18008 3/7/2023 Home Sold W Dues In Arrears--Vote2send A Coll Warn-Vote2send To Coll Agency At %-Acct Pd In Full

3. CD Rollover: Tom Harker gave brief financial update on CD Rollover in Edward Jones Account latest statement account as of 31 December was $81,866.46.

4. Accounting Audit: Eydie requested permission to sign engagement for $2500.00 letter and to change CPA Firms for the next Audit. Board discussed the matter at length and approved signing the engagement letter and changing accounting firms.

5. Next Board Meeting: Jeong Lee will scheduled next Board Meeting for June on 27 June 2023 at 1830 Hours. Board will meet at Paul Drumheller’s Home and Management Company will use WEBEX.

6. Adjournment: Board Meeting was adjourned at 1938 hours.

Submitted for Approval:

Frank Bannister

HOA Secretary